Documents, explained

Know what you are reading.

Three examples to help you check scope, cargo details and handover records. Issued documents follow the agreed service and recorded information.

SAMPLE - For illustration only. No customer data. Not an issued or verified document.

Sample document

Quotation

Check the scope before comparing the total. These placeholders show what to look for in a quotation.

Route and cargo: [Origin] to [Destination]. [Goods, package count, dimensions and gross weight].
Service and scope: [Transport mode]. [Collection, freight, customs or delivery included in the agreed scope].
Charges and exclusions: [Currency, charging unit and amount]. [Origin charges]. [Destination charges]. [Items excluded or subject to confirmation].
Validity and assumptions: [Validity date]. [Cargo readiness]. [Trade terms]. [Packing and handling assumptions].
Acceptance: [Agreed terms and approval process]. This example contains no offer, price commitment or approval.

Sample document

A working reference for the goods being handed over. Compare the goods with the shipment instructions and note any difference.

Shipment reference: [Delivery reference]. [Related quotation or order reference]. [Planned delivery date].
Parties and route: [Shipper and collection address]. [Consignee and delivery address]. [Site contact].
Cargo list: [Goods description]. [Package count]. [Packing type]. [Gross weight]. [Package dimensions].
Transport and instructions: [Carrier or vehicle details]. [Loading and unloading instructions]. [Handling requirements].
Handover record: [Dispatch and receiving records]. This blank example does not confirm dispatch or delivery.

Sample document

A delivery handover record connects the recipient, time, goods and condition. Read any exceptions alongside the main record.

Related delivery: [Delivery note reference]. [Shipment reference]. [Delivery location].
Recipient and time: [Recipient name and role]. [Recorded date and time]. No actual recipient or timestamp is recorded here.
Goods and condition: [Items and quantities received]. [Condition]. [Shortage, damage or other exception, if any].
Supporting evidence: [References to authorised handover evidence]. No signature, photo, location evidence or verification code is included in this example.
Review: [Review status and follow-up, where applicable]. This example is not evidence of a completed delivery.

Checking a document you received? Use the verification link on that issued document.